bcquality/microsoft/knowledge/privacy/register-owned-log-tables-for-retention-policies.bad.al
Jeremy Vyska 02e7ab15b0
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Add retention policy knowledge to the privacy domain (#177)
* Add retention policy knowledge to the privacy domain

Two articles covering retention policies for extension-owned tables,
the gap that lets high-volume log tables grow unbounded:

- register-owned-log-tables-for-retention-policies: an extension's own
  log tables must be added to the allowed-tables list from install AND
  upgrade code, guarded by IsAllowedTable plus an upgrade tag, with a
  mandatory minimum retention where audit needs one.
- ship-a-default-retention-policy-setup: registration only makes a table
  selectable; nothing is deleted until a Retention Policy Setup record
  exists, so ship one (disabled by default) as the platform's own
  Retention Policy Installer does.

Each ships good/bad AL samples. Claims verified against the BC admin
docs and the Retention Policy module in microsoft/BCApps.

Co-Authored-By: Claude Opus 5 (1M context) <noreply@anthropic.com>
Claude-Session: https://claude.ai/code/session_011gvTjm746MtJEVWeRTbG46

* Address review feedback on retention policy knowledge

- Scope both articles to bc-version [17..] (retention policies shipped in v17).
- Allowed-tables sample: add OnRefreshAllowedTables subscriber with a
  ForceUpdate path; the upgrade tag now gates one-time setup only.
- Default-policy sample: use Retention Policy Setup.FindOrCreateRetentionPeriod
  instead of a hand-rolled lookup-then-insert that can collide on code.
- Anti-pattern now keys on append-only tables rather than table names.
- al-privacy-review: add retention-policy tokens and deterministic routing
  for both articles, with a bounded per-table text search for delete and
  registration paths.

Co-Authored-By: Claude Opus 5.5 <noreply@anthropic.com>

* Address second review round on retention policy knowledge

- Scope both articles to bc-version [22..]: FindOrCreateRetentionPeriod
  first appears in the 21.1 System Application and OnRefreshAllowedTables
  in 22.
- Reframe the default-setup article as optional guidance; registration
  without a setup is valid. The anti-pattern and review routing now cover
  only false claims that registration alone cleans up data.
- Make all four samples self-contained: declare Contoso Activity Log in
  each, add the Retention Policy Setup permission, and guard the default
  setup on IsAllowedTable.
- Let evaluation overrides list additionalArticles and register both
  retention pairs as extra privacy cases (38 cases, existing IDs unchanged).

Co-Authored-By: Claude Opus 5.5 <noreply@anthropic.com>

* Revert evaluation harness change for multiple articles per domain

The harness intentionally evaluates one paired article per domain. Keep it
as designed; how the retention pairs join privacy evaluation is left to the
maintainers.

Co-Authored-By: Claude Opus 5.5 <noreply@anthropic.com>

* Register retention policy pairs in the privacy evaluation override

Use main's articles override so both retention article pairs get positive
and clean cases alongside no-pii-in-telemetry-message-string.

Co-Authored-By: Claude Opus 5.5 <noreply@anthropic.com>

---------

Co-authored-by: Jeremy Vyska <jeremy@sparebrained.com>
Co-authored-by: Claude Opus 5 (1M context) <noreply@anthropic.com>
2026-10-05 15:02:04 +02:00

33 lines
931 B
AL

table 50567 "Contoso Activity Log"
{
DataClassification = SystemMetadata;
fields
{
field(1; "Entry No."; Integer) { AutoIncrement = true; }
field(2; "Activity"; Text[250]) { }
}
keys
{
key(PK; "Entry No.") { Clustered = true; }
}
}
codeunit 50563 "Contoso Activity Log Cleanup"
{
Access = Internal;
// The log table is never added to the allowed tables, so it cannot appear
// on the Retention Policies page. Cleanup is hard-coded here instead:
// the period is not configurable, the deletion is not written to the
// Retention Policy Log, and an administrator cannot switch it off.
trigger OnRun()
var
ContosoActivityLog: Record "Contoso Activity Log";
begin
ContosoActivityLog.SetFilter(
SystemCreatedAt, '<%1', CreateDateTime(CalcDate('<-30D>', Today()), 0T));
ContosoActivityLog.DeleteAll();
end;
}